Paysoft FLOW
Automatic Reconciliations.
No Manual Work.
Seamlessly sync your bank transactions into Xero and automate reconciliations in real time.
What You Can Do With Paysoft Flow
Paysoft Flow connects your bank account directly to Xero, automatically importing transactions and matching them to invoices, bills and payments.
Instead of manually uploading bank statements and reconciling line by line, Flow synchronises your financial data daily — reducing capture time and eliminating reconciliation backlogs.
Designed for finance teams who want accuracy without admin.
With Paysoft Flow, you can:
- Automatically sync bank transactions into Xero
- Match incoming and outgoing payments to the correct invoices
- Reduce manual reconciliation effort
- Improve visibility over daily cash flow
- Maintain accurate, up-to-date financial records
Why This Matters
To Your Business
Manual bank reconciliation is time-consuming, error-prone and costly. Finance teams spend hours each month matching transactions, correcting posting errors and chasing missing references. This slows reporting cycles and increases operational cost.
Automated bank-to-Xero syncing
Transactions are imported automatically, eliminating manual file uploads and data capture.
Faster, smoother month-ends
Auto-matching reduces reconciliation time, allowing finance teams to focus on analysis and output instead of admin.
Improved accuracy
Real-time cash visibility
See updated transaction data in Xero without waiting for manual uploads.
Reduced operational cost
Less time spent on reconciliations means lower internal processing costs and more capacity for strategic work and growing your business.
How It Works
1.
Paysoft Flow securely connects your bank account to Xero.
2.
Transactions flow automatically into your accounting environment, where intelligent matching rules reconcile them against invoices and bills.
Just clean, automated financial data.
- No spreadsheets.
- No manual statement imports.
- No reconciliation backlog.
Built for Modern Finance Teams
Paysoft keeps your financial data accurate, up to date and flowing directly into Xero without manual capture.
- Direct integration with Xero
- Secure bank connectivity
- Daily transaction sync
- Intelligent matching logic
- Real-time reconciliation visibility
- Designed for SMEs and growing businesses
Frequently Asked
Questions
General
What is Paysoft Flow and who is it designed for?
How does the Xero integration work?
Does Paysoft Flow act as a bank account or hold my funds?
No. Paysoft Flow does not act as a bank account or wallet. All funds are dispersed according to your instructions and the necessary retention rules that apply to collections. Your money moves through the system according to what you have set up, not held by it.
Does Paysoft Flow support international payments?
No, not at this stage. Paysoft Flow supports South African payments only. All transactions are processed within the South African banking network via PayInc.
Where is Paysoft Flow available?
Paysoft Flow is currently available in South Africa only.
How does billing work for Paysoft Flow?
Subscription fees are billed monthly in advance. Variable transaction costs are billed for the month in which they occurred, together with the following month’s subscription fee. A detailed breakdown of all charges is available in the Subscription menu within your Paysoft Flow account.
Was Paysoft Flow recognised by Xero?
Yes. Paysoft Flow has been recognised as a finalist at the Xero App Partner of the Year Awards. This reflects the depth and reliability of the Xero integration and confirms that the solution meets Xero’s own standards for seamless accounting connectivity.
Debit Orders
Is a security deposit required to use the Debit Order facility?
A security deposit maybe applicable based on the product and client risk profile.
When will my collected debit order funds be paid out?
Different settlement rules apply depending on the product and business requirements.
Do I need to manually trigger debit order runs each month?
No. The system runs all valid mandate debit orders on the scheduled run date automatically using a built-in scheduler. Once your mandates are set up and your collection dates are configured, the process runs without manual intervention on your side.
Payments
Where do I send funds when submitting a payment batch?
Funds must be sent to one of the nominated Paysoft bank account displayed in your account under Payment Details. To assist with instant clearing, Paysoft holds bank accounts with all major South African banks.
What happens if I submit incorrect banking details for a payment?
It is your responsibility to ensure that the correct banking details are used when submitting processing requests. If a payment is submitted with incorrect details, it will fail when Paysoft Flow attempts to process it. The funds will be returned to your bank account and you will be notified of which specific payment failed.
What is CDV and why does it matter for my payments?
CDV stands for Check-Digit Validation. It is a pre-validation check that confirms an account number is consistent with the structural rules of that bank and branch. CDV does not verify that the account holder and account number are a match. That is a separate service called Account Verification Service (AVS). CDV is automatically applied to all payments processed through Paysoft Flow and helps prevent rejections caused by incorrectly formatted account numbers.
When will my payments reflect in the recipient’s account?
This depends on the payment service type you select. Next Day payments reflect in the recipient’s account just after midnight on the action date. Same Day payments reflect from 20:00 onwards on the same day. Both options are subject to a 15:00 cut-off time for submitting your payment instruction, and the associated funds must be available in the Paysoft Flow system before that cut-off.
Does Paysoft Flow support Real-Time payments?
Yes. Real-Time payment processing is available and is subject to specific conditions. Contact the Paysoft Flow support team for more information on eligibility and setup.
Legal and Security
How is my financial data protected on the Paysoft Flow platform?
All financial data processed through Paysoft Flow is encrypted and securely stored. The platform’s systems are regularly audited by Paysoft’s banking partners, as the business is subject to South African Reserve Bank regulations. This means your data and your clients’ data are held to the same security standards required of regulated financial institutions in South Africa.